This Regulation governs the announcement of vacancies in all positions in the classified service.

1. The Budget and Control Board designates the Office of Human Resources (OHR) to administer all policies and procedures relating to the South Carolina Code of Laws, § 8-11-120, Report of Job Vacancies. (S.C. Code Ann. § 8-11-230)
   

2. Applicants selected for hiring must meet the minimum requirements of the class as established by OHR unless the State Human Resources Director has approved an equivalency. (S.C. Code Ann. § 8-11-230 (2))

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1. All State offices, agencies, departments, and other divisions and branches of State government shall notify, at least five workdays prior to the close of the application period, the Columbia Metro Job Service Office of the South Carolina Employment Security Commission, and the Office of Human Resources of the Budget and Control Board, of a vacancy in any employment position for which recruitment will be undertaken, except those employment positions exempt from the classification and compensation plan under the provisions of § 8-11-270 of the South Carolina Code of Laws. (S.C. Code Ann. § 8-11-120)
   

2. As established in § 8-11-120 of the South Carolina Code of Laws, the notification of a vacancy must include the following data:

1. The title of the position and a summary description of the job responsibilities for the vacant position if needed for clarification;
   

2. The entry salary or State salary range for the vacant position;
   

3. The name of the agency where the vacant position exists;
   

4. A description of the application process for the vacant position;
   

5. Residency requirements, if any, for the vacant position;
   

6. The class code, the slot, and the position number of the vacant position;
   

7. The minimum requirements for the vacant position, as well as preferred qualifications, if any:

1. For the purpose of reporting a job vacancy, minimum requirements are the minimum training and experience requirements that are established by the agency for the vacant position. An agency’s minimum training and experience requirements shall be either the minimum requirements that OHR has established for the class or additional requirements established by the agency that are directly related to the successful performance of essential job functions as described on the position description. Any additional requirements must exceed the minimum requirements that OHR has established for the class.
   

2. Preferred qualifications are defined as any other qualifications that are desirable, but not mandatory, for the performance of essential job functions upon entry into the position;

8. The opening and closing dates for applying for the vacant position;
   

9. A statement certifying that the employing agency is an equal employment opportunity/affirmative action employing agency; and
   

10. The normal work schedule and whether the position is full-time or part-time. (S.C. Code Ann. § 8-11-120)

3. Use of the Human Resources Information System (HRIS) vacancy posting system meets the requirements of Paragraphs A and B of this Section.

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The notification must be posted conspicuously within the agency where the vacancy exists. If the vacancy is a promotional opportunity that requires work experience within the agency to qualify for the promotion, notice of the vacancy must be posted in a conspicuous place within the agency for five workdays, and the notice does not have to be sent to the Columbia Metro Job Service Office or to the Office of Human Resources. (S.C. Code Ann. § 8-11-120)

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1. If an emergency situation exists requiring the vacancy to be filled immediately, certification of the emergency must be made to and approved by the agency head or his designee waiving the posting requirement at the agency and State level. (S.C. Code Ann. § 8-11-120)
   

2. When an agency decides to promote an employee one organizational level above the employee’s current level, the posting requirement may be waived.

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A public body may, but is not required to, exempt from disclosure all materials, regardless of form, gathered by the public body during a search to fill an employment position, except that materials relating to not fewer than the final three applicants under consideration for a position must be made available for public inspection and copying. In addition to making available for public inspection and copying the materials described in this item, the public body must disclose, upon request, the number of applicants considered for a position. For the purpose of this item, materials relating to not fewer than the final three applicants, do not include an applicant’s income tax returns, medical records, social security number, or information otherwise exempt from disclosure by § 30-4-40 of the South Carolina Code of Laws. (S.C. Code Ann. § 30-4-40)

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