Sample Telecommuting Program Checklist for the Alternate Work Space
OHR Home Page   jobs.sc.gov   Hot Topics Career Opportunities Employee Services Employer Services Training & Development Statistical Info How to Contact Us OHR Webmail Other Agencies State Employees Weather Alert Workforce Planning Sam Wilkins, Director 1201 Main Street Suite 800 Columbia, SC 29201 Phone: (803) 737-0900		The purpose of this sample checklist is to provide a general framework for telecommuting in State agencies. It does not attempt to address the special conditions and needs of all individual agencies. When developing a telecommuting policy, an agency should consult with its legal counsel to determine if the language meets the agency’s specific needs. Success of a telecommuting arrangement depends on a realistic assessment of the alternate work space and the ability of the employee to successfully complete his work in this environment. The telecommuter must assess the alternate work space to ensure that the space is adequate, safe, and hazard free. Equipment ___ PC Stand – Recommended height for computing surface is 26" high. ___ Desk – Recommended height for conventional desk surface is 29" high. ___ Desk – Sturdy enough to handle the weight of peripheral equipment (e.g. computers, printers, fax machines, etc.). ___ Chair – Recommended height of the top surface of the seat to floor should be 15–21". ___ Chair – Recommended to provide support to the back and waist. ___ Chair – Preferably an adjustable one for height and angle of the backrest. General Environment ___ Space should be adequately ventilated. ___ Space should be reasonably quiet and free of distractions. ___ Aisle, doorways, and corners should be free from obstructions to permit movement. ___ Lighting should be adequate. Electricity/Equipment ___ There should be enough electrical outlets in the alternate work space to support the required equipment. If necessary, consult with an electrician or power utility company on capacity questions. ___ Electrical outlets should be three-pronged (grounded). ___ Computer equipment must be connected to a surge protector. ___ Sufficient air space should be around electrical components. ___ All electrical equipment is free of recognized hazards that would cause physical harm (e.g. frayed wires, bare conductors, loose wires, flexible wires through walls, exposed wires fixed to the ceiling). Safety ___ There is a fire extinguisher in the alternate work space. ___ There is a working smoke detector detectable to the alternate work space. ___ Phone lines, electrical cords, and extension wires are secured underneath desk or along baseboards. I, _____________________, understand it is my responsibility to maintain the safety and appropriate arrangement of my alternate work space. ______________________ Employee's Signature ______________ Date ______________________ Manager's Signature ______________ Date

THE LANGUAGE USED IN THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT BETWEEN THE EMPLOYEE AND THE AGENCY. THIS DOCUMENT DOES NOT CREATE ANY CONTRACTUAL RIGHTS OR ENTITLEMENTS. THE AGENCY RESERVES THE RIGHT TO REVISE THE CONTENT OF THIS DOCUMENT, IN WHOLE OR IN PART. NO PROMISES OR ASSURANCES, WHETHER WRITTEN OR ORAL, WHICH ARE CONTRARY TO OR INCONSISTENT WITH THE TERMS OF THIS PARAGRAPH CREATE ANY CONTRACT OF EMPLOYMENT.